Event Planning

Are you a department, unit or student group planning an event at the Faculty of Science? Below are some tips that may prove useful.

Involving the President of the University

If the event is a ceremonial event such as a Building Opening, Ground Breaking or Building Dedication, or one of significant importance in which you hope to involve the President of the University, and other dignitaries contact the Office of the Dean. We will evaluate your event and guide you as to the next steps in terms of securing the President’s time and engaging key partners, including Public Affairs, Government Relations and more.

If you do not require assistance with an event but wish the President to speak at it, you may contact

Executive Assistant (Scheduling & Events)
Jocelyn Striemer
Room 110, Administration Building
The University of Manitoba
Winnipeg, Manitoba R3T 2N2
Tel: (204) 474-8369
Email: jocelyn.striemer@umanitoba.ca

Involving the Dean

If the event is a ceremonial event such as a Building Opening, Ground Breaking or Building Dedication, in which you hope to involve the President, contact the Ceremonies Office. We will evaluate your event and guide you as to the next steps in terms of securing the Dean’s time and engaging key partners, including Public Affairs, Government Relations and more.

If you do not require assistance with an event but wish the President to speak at it please contact

Communications & Promotions Officer
Jennifer MacRae
233 Machray Hall
Phone: 204-474-8790
foscomms@umanitoba.ca

Development & Alumni Engagement

If the event is a donor recognition event such as a dinner or luncheon, you should call the Dean’s Communications Office at foscomms@umanitoba.ca and the Donor Relations Advancement and Development team at donor.relations@umanitoba.ca.If the event is an alumni event such as a reunion or celebration, first call should be to the Dean’s Communications Office, email foscomms@umanitoba.ca Even if you plan on executing the whole event within your own unit, the Communication Office team and Office of Advancement and Development can provide many useful resources and ways to connect with Alumni & Friends of the Faculty.

Faculty or Departmental Event

If you are planning an event on campus and need guidance and information, below is some information and contacts you might find useful. Ceremonies and Events will also provide guidance in planning your event strategy including the format of the event, programming, type of event, or number of speakers. Our office will also provide advice on protocol in relation to speaking order, flags, forms of address, invitations, press releases and any other protocol issues that arise.

Borrowing Banners & Flags

The Faculty of Science has a limited number of banners and flags, some which are department specific.  Please email us at foscomms@umanitoba.ca if you have any questions.

Requesting Swag

Please email foscomms@umanitoba.ca to request swag.  We have several items available for use at Faculty of Science events.

More Resources

Looking for more specific instructions and suppliers? View our List of Suppliers (PDF) that identifies common contacts and suppliers.

List of Suppliers

Event Planning Checklist

Event Planning Checklist – excel file.

The Dean’s Office of Communications has developed an Event Planning Checklist (PDF) that departments and units may find helpful when planning an event.